Information for presenters

Thank you for your work in preparing your paper for this year’s International Flow Battery Forum. We are looking forward to your presentation; here are some guidelines for speaking at the IFBF. This year we expect 200 delegates from across the world.

The conference language is English.

The conference takes place at the Le Centre de Congress de Lyon, France.  The conference hall (Auditorium Pasteur) is upstairs from the main reception.  Registration for the IFBF will be at the top of the stairs.  Reception will open from 08:00 on Tuesday 9th July, and from 08:00 on Wednesday and Thursday.   

We have a mixture of keynote speakers, panel sessions and oral presentations based on a written paper and poster presentations.

We have allocated speakers to sessions and published this information in our programme, but we reserve the right to change this as necessary. Where-ever possible, we will give as much notice as possible of the change(s) on the day of the presentation(s).

Oral presentations will be of 15 minutes duration, unless otherwise notified. Panel speakers will receive a separate invitation. Your presentation should be short, lively and fresh, and should not take longer than your allocated number of minutes. A bell will ring two minutes before the end of your presentation and again when the time is up: if you have not finished, please note the chairman’s directions and bring your presentation to a prompt end.

We have allocated two minutes for questions per presenter and at the chairman’s discretion the questions will either take place at the end of each presentation, or at the end of the session.  We encourage an active question and discussion session: it is better to leave more time for questions than to try to fit too much into your presentation.  Your main objective should be to give a presentation that creates discussion and stimulates interest, focusing on your work in flow batteries and avoiding advertising or details about your company structure or organization except for information that is relevant to your talk.  It is also useful to refer to diagrams or details you have referred to in your presentation.  We welcome contributions that include commercial and economic issues and these should be addressed in a professional manner.   

May we remind you that there is no need to spend time on providing background information about the growth of renewable energy, variability of energy or the need for clean energy and energy storage. Please assume that delegates understand the main features of a flow battery.

Most presenters use slides to provide visual aids that complement their presentation. If you wish to use slides, Microsoft Powerpoint (.ppt or .pptx) is the preferred format. If you intend to use software other than Microsoft Powerpoint, please let us know in good time so that it can be tested. If you wish to use video or sound, we must know about this in advance, and we reserve the right to exclude this.

We suggest that you use a small number of slides, and do not fill each slide with too much text. Diagrams and photographs are good. It is often useful to show key information on your slides to help those who may not be fluent in English. Font size should be 18 point or larger. Take care when placing graphs and charts to ensure that the legend is visible and readable, and avoid putting detail close to the edge of the slide. The conference room uses a projection system based on the 16:9 aspect ratio. You will have a monitor in front of you which shows the current slide. Please practice your presentation technique before the IFBF. Please face the audience and remember that if you turn to face the screens, the audience will not see your face, and will possibly not hear you. You should therefore design your slides so that if you need to highlight a point of detail this is included in our slide pack. You should present from the lectern; there will be a remote control to operate presentation slides, if you are using them.

Please ensure that you submit your presentation slides in advance by uploading your presentation using your Oxford Abstracts login. The deadline for uploading your presentation is no later than midnight on Monday 8th July. Any further amendments should be emailed to info@flowbatteryforum.com. In your email please include your full name, the name of your institution and the title of your presentation. It is advisable to check with our staff that the correct version of your presentation materials has been loaded and all is well with the presentation. Please come to the AV desk during the break sessions.

Your presentation slides will be transferred into a locked .pdf file and this will be distributed to delegates within a few days after the end of the conference. Presentation materials will be made available to non-delegates at the end of August.

When you arrive at the IFBF, please refer to the timetable to make contact with your chairman before your session. It is your responsibility to ensure that the chairman for your session knows how to pronounce your name. You should give the chairman a brief description of your current role, title or appointment so that you can be introduced correctly. You should also supply the chairman with one or two questions that you expect to hear from the audience following your presentation.

It is your responsibility to ensure that the chairman for your session knows how to pronounce your name. You should give the chairman a brief description of your current role, title or appointment so that you can be introduced correctly. You should also supply the chairman with one or two questions that you expect to hear from the audience following your presentation.

You will be provided with a clip-on microphone to use throughout your presentation time. Please use this, it will increase the ability of the audience to hear your talk. Please come to the AV desk at the start of the presentation prior to your presentation to collect your microphone. Please be prompt, as the handover time is part of your presentation time.

We will be using “twitter” and “linked in” to increase visibility of the IFBF. Please let us know your own twitter name so that we can connect with you, if you wish.

Finally, if you have any issues or problems with attendance, please let us know in good time. If you will not be present by 0900 on the day of your presentation, please let us know in advance and confirm your arrival time.

If you any questions please contact us.