Presentation preparation guidelines

These guidelines are for people who are presenting at the rescheduled IFBF 2020, from 19th – 21st January 2021 in Düsseldorf, Germany. If you are not the presenter, please forward this to the presenter and email us with their details.

Presentations are an ideal way to promote your research and products and, encourage delegates to meet with you and exchange ideas. Your presentation should be lively and informative. We are interested to learn about your company’s or institution’s plans and commercial ambition, but your presentation should not be used to solely advertise or promote your company.

Presentation slides will be put on the IFBF website shortly after the conference. You are responsible for ensuring that you have the rights to the content and that you have not infringed the rights of others. You agree that you have the consent of any co-authors.

To support your oral presentation, we require a 2-page conference paper. Extra details may be included in your conference paper, allowing you to talk about the topics of most interest. Papers provide a record of each year’s IFBF and will be published in the Conference Book of Papers. Please follow the separate conference paper guidelines.


If you are using slides to accompany your presentation the preferred format is Microsoft PowerPoint. Authors wishing to use other formats should contact our office in advance to ensure compatibility. 16:9 format is preferred, but 4:3 may be used.  Font size should be 18 point or larger, and we advise no more than 1 slide per minute.

Your presentation must be submitted by Tuesday 19th January 2021 via Oxford Abstracts. Please upload your presentation as soon as possible to allow us time to prepare the conference materials.

All presentations will be reviewed. If time permits, changes or clarifications will be referred to the author. If you need to make last minute changes at the conference, please contact a member of our team as soon as possible. You are advised to bring a backup copy of your presentation on a USB stick.


Presentations will be grouped into themes, so there is a link between presentations. If we need to make changes to the order of presentations, we will inform you. Please arrive in the conference room at least five minutes before the start of your session and come to the reserved seats at the front.

Each session will be moderated by a chairman. Please collect a speaker form at check in and hand this to the chairman of your session in advance and ensure that they can pronounce your name. The chairman will introduce you by name and your institution and introduce the topic of your work.

The standard length of presentation is 15 minutes which includes time for questions. Speakers in panel sessions will be notified separately, and we reserve the right to change the duration of any presentation in order to maintain the overall programme. The chairman will ring a bell three minutes before the end of your allocated presentation time, and you will then need to conclude your presentation leaving sufficient time for questions. A final bell is rung at the end of your allocated time. It is important that you keep to the allocated time so that other speakers can make their presentations and we can maintain the overall programme.

At the start of each session, the chairman will announce whether there will be questions and answers at the end of each talk, or at the end of the session. We believe that questions and interaction are essential, and we hope that there will be a lively discussion. We will use the Slido app to help manage questions.

Some presentations will be grouped into a panel. Speakers will be given a few minutes to explain their interest, and then take questions from the panel chairman and the floor. Panel speakers will not be able to give a lengthy presentation and therefore it is essential that their conference paper provides a record of their work.


Please ensure that you always face the audience. There will be a monitor in front of you displaying your slide; look at that, not the screen behind you.  If you need to point out items on your slide, do so but please make sure you return to face the audience.

This is a conference about flow batteries, and not about climate change or renewable energy. Please do not excessive time talking about these topics, or the general background of the power system, unless this is specifically relevant to your work.

The conference language is English, but the IFBF is international and English is not the first language of most speakers and delegates. We ask native English speakers to be considerate in their choice of words and aim to be easily understood. If you would like to rehearse your presentation with an English speaker, please contact one of our staff at the reception desk.

Timetable reminder

Date/ time Action
Before Saturday 31st October 2020 Prepare your presentation and 2-page conference paper.
Before Saturday 31st October 2020 Register for IFBF if you have not done so already.
Before Saturday 31st October 2020 Upload your 2-page conference paper to Oxford Abstracts.
Before Monday 11th January 2021 Upload your oral presentation slides to Oxford Abstracts.
  Check the day and time of your presentation.
Tuesday 19th January 2021 Check in at IFBF reception desk. Collect and complete your speaker form.
In the break before your session Go to front of auditorium during the break before your session to meet your chairman.  Give your chairman the completed speaker form and check on microphones.

If you have any questions or problems concerning your presentation, please contact the IFBF team at:

Office: +44 1666 84 09 48.


The International Flow Battery Forum – 19th to 21st January 2021.

InterContinental Hotel, Konigsallee 59, Düsseldorf, 40215, Germany.

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