Conference paper guidelines

These guidelines are for people who are submitting a paper at the re-scheduled IFBF 2020 conference, from Tuesday 19th – 21st January 2021 in Düsseldorf, Germany. If you are not the presenter, please forward this to the presenter and email us with their details.

Conference papers support the oral and poster presentations but should also be a stand-alone document with sufficient detail to serve as an academic or industry reference. If you are limited by time in your presentation, or space in your poster, you can include extra details in your paper. Papers should be factual and avoid commercial advertising or promotion.

Papers provide a record of each year’s IFBF and will be published in the Conference Book of Papers. This book will be made available to all delegates at the IFBF, and to third parties after the conference. You are responsible for ensuring that you have the rights to the content and that you have not infringed the rights of others. You agree that you have the consent of any co-authors.

We encourage authors to include their IFBF conference paper in their list of personal publications. If you wish to submit your paper for publication in the Journal of Energy Storage, please email the editor Patrick Moseley – as soon as possible and inform him that your paper has been accepted by the IFBF.

Formatting

An example conference paper in the correct format is shown here

Please submit papers as a Microsoft Word file (.docx). Papers are limited to 2 pages of A4. Please use normal margins (25.4 mm) and 11-point Arial or Helvetica font. All text should be left justified and headings should be in bold. Please use single line spacing with no columns and use paragraphs to aid readability.

British English spelling should be used and the elements – such as vanadium, copper, hydrogen – should not be capitalised.  Abbreviations should be written in full the first time they are used, then used consistently. For example: vanadium flow battery (VFB).  We prefer the term ‘flow battery’ to ‘redox flow battery’. Where possible, please avoid using trademarks or trade names.

Title and Authors

The title should be relevant and concise, in bold and 16-point font. Please use sentence case and reserve capital letters for names and proper nouns etc.

Author names should be in the format Given-Name Family-Name, with co-authors separated by a comma (,). Qualifications and academic titles will not be included. Please place the presenter’s name first, since papers will be listed alphabetically by first author in the conference proceedings.

Companies and academic institutions should be in the format Flowing University, City, Country or Flow Battery GmbH, City, Country.  If there are two or morecompanies or academic institutions, please use superscript numerals (1) to match authors to their affiliations.

The email address of the presenter may be included using italic text Email: someone@domain.com and no hyperlink.

Units

The International System of Units (SI) should be used unless the use of other units is common. For example, commodity prices might be expressed in US$ / lb. Where $ is used please state the country to avoid ambiguity.

There should be a space between the figure and the unit. For example: 100 kWh or 48 V.  Notation should be in the format mA cm-2, not mA/cm2, and any unusual units should be clearly explained.

Figures and tables

Figures and tables should be numbered consecutively and separately.  For example: Figure 1, Figure 2, Table 1, Figure 3, Table 2. Please ensure text in figures and tables is legible when reproduced at A4 paper size.

Figures and tables may be included in the text or sent separately indicating in the text where they should be inserted. Photographs, images and diagrams should be sent in high resolution. Please take care when using equations and special symbols to ensure they can be accurately reproduced.

Acknowledgements and references

Acknowledgements should be listed in order of importance. Small company logos are permitted.

References should be noted in the text using consecutive numbers within square brackets [1], then listed at the end of the paper in the order in which they appear. Please use the format Author, Title, Journal, Volume, Year, Pages.

Submission and review

Your paper must be submitted by 31st October 2020 via Oxford Abstracts. Please upload your paper as soon as possible to allow us time to prepare the conference materials.

If your paper includes photographs, images or diagrams – or uses equations or special symbols – we recommend that you create a .pdf of your paper and embed this in the .docx file. This will allow our editorial team to see exactly how you intend your document to appear.

All papers be reviewed and converted into the IFBF style for printing. This includes moving the text into columns, aligning the figures and tables, and formatting the content to make the best use of the available space. If time permits, changes or clarifications will be referred to the author.

Timetable reminder

Date/time Action
Before Saturday 31st October 2020 Prepare your 2-page conference paper and associated presentation slides or poster.
Before Saturday 31st October 2020 Register for IFBF
Before Saturday 31st October 2020 Upload your 2-page conference paper and, if applicable, associated poster to Oxford Abstracts .
Before Monday 11th January 2021 If applicable, upload your presentation slides to Oxford Abstracts.
Tuesday 19th January 2021 Check in at IFBF reception desk.

If you have any questions or problems concerning your paper, please contact the IFBF team at:

Office: +44 1666 84 09 48.

Email: info@flowbatteryforum.com.

The International Flow Battery Forum – 19th to 21st January 2021.

InterContinental Hotel, Konigsallee 59, Düsseldorf, 40215, Germany.

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