Thank you for your work in preparing your mini paper for this year’s International Flow Battery Forum.

Papers presented orally at IFBF 2019 will also be published in our proceedings, which will also be available to all delegates at IFBF 2019 and made available to third parties after the conference. We encourage authors to list their papers in their lists of publications. Poster presenters are also able to choose to publish a mini paper.

The purpose of the mini paper is to provide a record of the conference, and to support the oral and poster presentations. For this reason, we encourage detail to be included in the papers, in order to reduce time taken during oral presentations explaining figures and charts. Papers should be factual and avoid commercial advertising or promotion. Space is limited, and it is not necessary to introduce papers with reviews of requirements for renewable energy, or the general requirements or features of flow batteries as these points are well known and understood by delegates. We encourage the use of illustrations and photographs.

The paper should be a stand-alone document describing your work, in sufficient detail to form a record of your work and be a suitable reference for others to use.

The mini papers are not published until the day preceding the IFBF. Information contained in the mini papers will be treated in confidence.  Further details about the publication of time sensitive information may be obtained from the IFBF office.

Authors should submit their papers in accordance with these instructions. Our reprographics team will convert your text into the IFBF style, which includes moving the text into columns.

Formatting

The mini paper should be submitted electronically as a Microsoft word file, with paper size set to A4 size paper, margins set to 25 mm, and the font as Arial or Helvetica 11 point. Single-line-spacing is to be used without columns. Mini papers are to be a maximum of two sides of A4, including relevant photographs, diagrams or figures. The mini paper should be set in paragraphs and all text, including titles, headings and references, are to be left justified.

The title: use sentence case, that is, do not use capital letters in the main part of the title. The title should be concise and relevant. The title should be bold letters, font size 16.

Subheadings: bold may be used (font size 11). Superscripts and subscripts should be clear. Headings and subheadings may be numbered for clarity.

The authors’ names should be in the format: given namefamily name, with names separated by a comma (,). Academic titles such as Dr or Professor, and degrees are not shown. Please show the presenting author as first named, as papers will be listed in the proceedings by the first named author. If there is a particular reason why this cannot be done please notify the IFBF office. Affiliations for authors, such as company or academic institution should be given in the format: company/institution, city, country. For example, Flowing University, City, Country or Flow Battery GmbH, City, Country

Where necessary, affiliations should be marked using a superscript numeral 1

The email address of the lead author or presenter may also be added, using italic script someone@domain.com (Please remove hyperlinks including any self generated hyperlinks).

Units

Normally SI units should be used, unless the use of other units is common, for example commodity prices might be expressed in US$ / lb. Where $ is used please state US or other country to avoid ambiguity. There should be a space between the figure and the unit, for example: 100 kWh or 48 V.

Notation should be in the format mA cm-2 and not mA/cm2. Unusual units should be clear.

Names of the elements, such as vanadium, copper, hydrogen should be in lower case. British English spelling should be used.

Abbreviations

Abbreviations which are not in common use should be explained the first time they are written. The term Redox Flow Battery may be abbreviated to RFB, Vanadium Flow Battery abbreviated to VFB, but be consistent with use of abbreviations. Where possible please avoid using trademarks or trade names.

Images & figures, equations and special symbols

Drawings, figures and photographs should be sent in high resolution, or as a worksheet chart. Figures and tables should be annotated Figure 1, Figure 2 and Table 1 and Table 2 etc.

Please take care when using equations, special symbols and non-text characters as these may not transfer smoothly between different versions of some software packages. 

We recommend that if your paper includes figures, graphs, or special symbols that you make a .pdf or .jpg (at high resolution) of your file. You should then embed this into the original document. This will allow our editorial team to see exactly how you intend your document to be set out. Use the highest possible resolution for all illustrations.

References

References should be noted in the text [1]. [2] and be listed in the order in which they appear in the paper, using the format:
[1] B Author, Title, Journal, 2016
[2] K Toghill et al, Developments in the design, fabrication and implementation of a dual circuit flow battery, IFBF 2014

File Type

Please upload your paper as a Microsoft word file (.doc or .docx is preferred) and a PDF file (.pdf) using your Oxford Abstract login. If your paper includes a number of pictures or special symbols, consider embedding a .pdf file into the .doc file as described above. You should use the highest resolution possible for all graphics, charts, and photographs. Take special care with text on charts to ensure that it is legible. Graphics, charts and illustrations may be included at the end of the paper, but marked to show where they are to be included in the text. 

Reviewing & Editing

All mini papers will be subject to review and editing. If time permits, changes or clarifications will be referred to the author.

Note that you submit the paper in accordance with the above formatting details. Our team will set out your text into two columns, align the illustrations and make other formatting changes to match our house style and make the best use of the available space. You will find an example of a published mini paper here. Please do not use columns in your file.

Please upload your paper as soon as possible to allow us sufficient time to prepare the conference materials.

Presentation materials

Authors are encouraged to use presentation slides for their oral presentation. These will be required one week before the conference.  We recommend the use of Microsoft Powerpoint. Authors wishing to use other formats should contact our office in advance to ensure compatibility.  Presentation materials displayed during the conference will be collated and made available to delegates after the event.

Please read the presenter guidelines.

Poster presentations and poster papers

Authors who have been selected to provide a poster paper may also submit a mini paper for the proceedings, in addition to displaying their paper at the IFBF. The poster paper itself should be uploaded to our website before the IFBF. Copies of the posters will be made available to delegates after the event.

If you are planning to send a poster please send using your Oxford Abstracts login. Poster instructions can be found here.

The IFBF logo for use on posters only, should be downloaded here.

If you need further information please contact the IFBF office.